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Privacy Policy

Privacy Policy

Effective Date: 01.07.2019
Last Updated: 25.09.24

 

At Hortus Recruitment, we are committed to protecting your privacy. This policy outlines how we collect, use, and safeguard your personal data when you engage with our recruitment services.

 

1. Who We Are

Hortus Recruitment is a specialist recruitment agency operating in the construction, landscaping, and horticulture sectors. We act as a data controller when collecting and processing your personal information for recruitment purposes.

 

2. What Information We Collect

We may collect the following personal information from candidates, clients, or website visitors:

For Candidates

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  • Full name and contact details

  • CVs, employment history, and qualifications

  • Right to work documentation

  • References and interview notes

  • Portfolio or samples (if applicable)

       For Clients

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  • Contact names, email addresses, and phone numbers

  • Job specifications and recruitment requirements

  • Billing and invoicing details

       Website Data

  • IP address, browser type, and browsing behaviour (via cookies)

  • Contact form submissions or email enquiries

 

   3. How We Use Your Information

   We use personal data to:

  • Match candidates with suitable job opportunities

  • Process applications and communicate with candidates and clients

  • Conduct reference and right-to-work checks

  • Improve our services and marketing communications

  • Comply with legal obligations

        We do not sell or share your data for marketing purposes with     third parties.

 

  4. Legal Basis for Processing

We rely on one or more of the following lawful bases to process personal data:

  • Consent – when you apply or submit your details

  • Contractual necessity – when we are entering into a recruitment agreement

  • Legitimate interest – for the day-to-day operation of our business

  • Legal obligation – for compliance with employment and data protection laws

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5. Data Retention

We retain candidate data for up to 6 years unless you request deletion sooner. Client data is retained for legal and operational purposes for a similar period.

You can request to have your data updated or deleted at any time by contacting us.

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6. Data Sharing & Security

Your information is stored securely and accessed only by authorised personnel. We may share data with:

  • Employers for recruitment purposes (only with your consent)

  • Legal or regulatory bodies when required

  • Background check providers, where appropriate

We take appropriate measures to safeguard your data against loss, misuse, and unauthorised access.

 

 7. Your Rights (Under GDPR)

      You have the right to:

  • Access the data we hold on you

  • Request correction of inaccurate data

  • Request deletion of your data

  • Withdraw consent at any time

  • Lodge a complaint with the Information Commissioner’s Office (ICO)

 

8. Cookies

Our website uses cookies to improve user experience. You can control cookie settings through your browser preferences.

 

9. Contact Us

For questions or requests regarding your personal data, please contact:Hortus Recruitment
📧 info@hortusrecruit.co.uk

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